Frequently Asked Questions - janusSEAL for Outlook Lite

Yes.

To control the order of the message classifications as shown in the janusSEAL for Outlook Lite Classification Dialog simply edit the order of the classifications in the classifications XML file that is deployed at the client workstations.

The order of the message classifications in the Dialog, and in Outlook 2007 Professional's "permissions drop-list", is dictated by the order of the classifications in the XML file.

Use a text editor like Notepad to edit the XML file and careful adjust the ordering to that desired. Be careful to make a backup copy of the original XML file so you can readily revert to a working XML file if necessary. The new classifications XML file will have to be re-deployed to all client workstations.

Quick answer: automatically by janusSEAL for Outlook Lite.

Long answer: janusSEAL for Outlook Lite does so automatically because it uses the same configuration information used for Exchange 2007 message classifications. When configuring Exchange 2007 message classifications there is no setting for assigning short-cut keys for each message classification. janusSEAL for Outlook Lite that attempts to automatically and uniquely assign a short-cut key to each message classification.

Firstly, a character can become a short-cut key if it is:

1. unique in the dialog; and
2. alphabetic
   [a-z, A-Z]

janusSEAL for Outlook Lite iterates through each of the classifications and attempts to assign a short-cut key for each classifcation as follows. Once a short-cut key is assigned to a classification, or gives up looking for one, janusSEAL for Outlook Lite looks for a short-cut key for the next classifcation.

1. if message classification name is empty then no short-cut key is assigned;
2. if the first character of message classification name is valid, then assign it;
3. if the first character of next word in message classification name is valid, then assign it, otherwise try using the first character of each subsequent word;
4. if the second character of the first word is valid, then assign it, otherwise try using each subsequest character;
5. no valid character is available for this classification, so don't assign one.

janusNET have a solution that simplifies this administration task. The janusNET approach provides a means in which the classifications XML file and the registry settings required by Outlook 2007 Professional and janusSEAL for Outlook Lite can be centrally deployed and administered.

If you require more information about this solution then contact janusNET today.

janusSEAL for Outlook Lite is an Outlook add-in which enhances the native message classification capabilities of Outlook 2007. janusSEAL for Outlook Lite uses the same configuration parameters for its message classifications as used by Outlook 2007 Professional.

Once native message classifications are successfully working in Outlook 2007 Professional, janusSEAL for Outlook Lite will be able to use the same information.

Detailed instructions for configuring native message classifications in Outlook 2007 are provided by Microsoft at http://technet.microsoft.com/en-us/library/aa998271.aspx

Yes.

In the janusSEAL for Outlook Lite Classification Dialog (popup), the end-user can obtain helpful descriptions of each message classification when they hover the mouse cursor over the classification. When they do so a tooltip is shown for a brief interval which can help the sender be sure they are using the correct message classification.

The text used for the tooltips is determined by the SenderDescription field that was assigned to the message classification when it was created on the Exchange 2007 Server in the Exchange Management Shell.

If you want to add or modify the SenderDescription field for a message classification then an Exchange Server administrator will have to use the Set-MessageClassification cmdlet in the Exchange Management Shell (see http://technet.microsoft.com/en-us/library/bb125250.aspx). Once the SenderDescription field(s) have been corrected then a new classifications XML file will have to be created and deployed to all end-user workstations.

Yes.

With Outlook 2007 Professional and native Exchange 2007 message classifications, meeting organisers cannot apply a message classification to appointment requests. However janusSEAL for Outlook Lite addresses this shortcoming. When the organiser goes to send an appointment request the janusSEAL for Outlook Lite Classification Dialog is shown and the request is only sent once a message classification has been specified.

janusSEAL for Outlook Lite writes the same classification labels to the sent message as when the sender uses the native message classifications of Outlook 2007 Professional in an Exchange 2007 environment. When the message is sent through the Exchange 2007 Server it cannot tell whether the classification labels were written by the native classification capability of Outlook 2007 Professional or janusSEAL for Outlook Lite.

This means any Exchange Server 2007 Transport Rules that rely on detection of a message classification will work for those classification labels written by janusSEAL for Outlook Lite.

janusSEAL for Outlook Lite cannot write other forms of classification labels like Subject line markings, X-header markings (X-Protective-Marking), Outlook User Properties, message body markings and so on. If you need to apply such labels or markings at the Outlook client then you need to use janusSEAL for Outlook.

janusSEAL for Outlook Lite is supplied as a Microsoft Installer (MSI) file.

This is the optimum format for:

• manual desktop installations
• centrally administered Group Policy installations
• centrally administered Systems Management Server (SMS) / Microsoft Operations Manager (MOM) deployments